Web Sites of the Month: Online RFPs

Originally published May 2006 Successful Meetings magazine

Join the paperless revolution with these online RFP solutions


Successful Meetings' own MiMegasite (pronounced "My Megasite") offers RFP capabilities—check out the upper right-hand corner of the homepage, under "Other Tools." Planners can use the free RFPcentral to create and manage RFPs, meeting history, and sales contacts. Other available tools include a facility search, promotion search, and supplier search.

Get to the Point

OnVantage's mpoint.com allows planners to compare more than 27,000 facilities around the globe. Virtual tours offer images of meeting space and guest rooms as well as scalable floor plans and other details. The online RFP feature allows planners to track RFPs that have been sent, file drafts, and view information on sales contacts. New tools include a Quick RFP for small meetings or social gatherings and an RFP Wizard. Once a planner's RFP process is complete, mpoint will offer "Great Savings" matches for lower guest room rates over the dates of the meeting.

Star Gazing

Creating RFPs is only one of the features of StarCite; meeting planners can also take advantage of a planning checklist, metric conversion, currency conversion, and destination information. Registered users log in to use a personalized version of the StarCite site, and can manage their RFPs from a "My Meetings" page. StarCite also offers news and cruise, CVB, or group air resources from the marketplace portion of its site.

At the Planit-Arium

Convention Planit offers an extensive set of sample RFPs, resources, and checklists for everything from corporate meeting requests for airlines to custom hotel keycards to standard hotel meeting RFPs. Convention Planit's Express RFP service enables planners to input details about their meeting, or attach a Word document with information. In the latter case, a Convention Planit representative will work with the planner and send out RFPs to appropriate partners, then follow up to ensure the planner has received the information needed.