. How to Simplify the Small Meetings Booking Process | Successful Meetings

How to Simplify the Small Meetings Booking Process

Small meetings with replicable requirements make up at least half of all events.

Their diminutive budgets might fly under the radar, but simple meetings - or small meetings with basic, replicable requirements - actually account for half of corporate meetings globally. That's according to a 2018 study conducted by the Global Business Travel Association and HRS Global Hotel Solutions, and many in the industry estimate the percentage to be even higher - much higher.

"I just had a client meeting with a company that does a thousand meetings a year," says Charles De Gaspe Beaubien, president and CEO of Groupize, a self-service meetings-booking platform. "And out of a thousand meetings, 992 of them are simple."

While not every company defines these meetings the same way - whether it's less than 50 attendees, an event with easily repeatable logistics, or one encompassing a minimal number of hours - many of these gatherings are going unmanaged because the sourcing and meetings management processes in place were established for more complex events. This struggle has plagued conference programs for nearly a decade, but a growing number of meetings-tech suppliers have heard the planner pleas and are redoubling efforts to streamline the booking of small, simple meetings. Their approaches differ somewhat because each meetings program has different needs.

Read the full story on NorthstarMeetingsGroup.com for tips on how to simplify the small meetings booking process, including sourcing, venues and eRFPs.