Sustainable Meeting Trends

sustainable meeting 3 - 370

On Aug. 22, Successful Meetings set a survey out to our readership asking them their opinions on sustainable meeting activities and how they were incorporating these elements into their events. We closed the survey on Sept. 2, with 106 readers having responded. Of that number, 55 percent were corporate planners, 29 percent worked for associations, 16 percent were independent or third party planners and 3 percent worked in site selection. Here's what they had to say.

1. Your organization currently has green policies and procedures in place for:

All of our events: 28%    
Some of our events: 47%    
None of our events: 25%    

2. On a scale of 1 to 3, with one being no influence and three being a great deal of influence, how much does having green policies and procedures influence your decision during the site selection and vendor selection process:    

(Average Rating)

Hotel: 1.95
Event venue: 1.93
Convention center: 1.89
Restaurant: 1.79    
Attraction: 1.75    
DMC: 1.61
CVB or DMO: 1.59

3. What types green procedures do you usually include in your events?

Print on both sides of all paper whenever possible for promotional materials and handouts: 83%
Minimize automatic distribution of handouts--allow attendees to access copies electronically: 74%
Provide recycling stations for paper and recyclable beverage containers in meeting areas: 61%
Provide reusable name badges: 47%
Use food service vendors who buy locally and recycle: 39%
Donate excess food to charitable organizations: 33%
Work with hotel to reuse linens, soaps, etc.: 28%
Donate meeting materials such as pens and note pads to charitable organizations: 25%

4. How do you measure the impact of your green policies?

We do not measure the impact: 53%
Tracking cost savings generated by sustainable practices: 32%
Post-event follow-up with the local organizations that benefited from the activity: 21%
Tracking the amount of food or material donated: 20%
Post-event attendee surveys: 26%
Tracking media coverage of the activity: 12%

5. What is the prevailing attitude of your attendees toward green initiatives?

They react positively if green procedures are in place,  but don't notice if they are missing: 60%
They don't express any preference: 22%
They are enthusiastic and expect them to be a part of the program: 18%