2016 Affordable Meetings Trends

Affordable Meetings Trends - 4

Successful Meetings recently polled our readers to gather their opinions on affordable meeting trends. Of those who responded, 44 percent were corporate planners, 30 percent worked for associations and 26 percent were third party planners. Overall, 41 percent said their affordable meetings had budgets that exceeded $100,000. Here's what else they had to say.
 

Most common budget range for affordable meetings:

• More than $200,000: 22%
• $10,001 - $25,000: 17%
• $50,001 - $100,00: 16%
• $25,001 - $50,000: 14%
• Less than $10,000: 12%
• $100,001 - $150,000: 10%
• $150,001 - $200,000: 9%

 
Most important factors in determining an affordable city (pick 3):
 

• Room accommodations: 82%
• Meeting space: 70%
• On-site F&B: 55%
• Airfare: 51%
• Audio/visual cost: 26%
• Local dining costs: 10%
• Taxi & public transportation: 9%
• Golf & other sporting activities: 8%
• Off-site venue rental: 6%
• Local nightlife costs: 4%
• Motorcoach rental: 3%
• Local shopping: 2%

 
Easiest costs to negotiate with an affordable city:

• Meeting space: 38%
• Room accommodations: 36%
• On-site F&B: 10%
• Audio/visual cost: 5%
• Airfare: 4%
• Off-site venue rental: 2%
• Local dining costs: 2%
• Taxi & public transportation: 1%
• Golf & other sporting activities: 1%
• Local nightlife costs: 1%
• Motorcoach rental: 1%
• Local shopping: 0%

 
Most common reasons for choosing an affordable city
 (pick 3):

• Centrally located for most attendees: 79%
• Budget: 53%
• Cost savings will be used to meet annual budget: 23%
• Cost savings will be used on other events: 16%
• Cost savings will be used to create themed events: 15%

 
Top three affordable domestic cities:

• Orlando
• Las Vegas
• Chicago
 

Top three affordable international cities:

• Cancun
• Dublin
• Toronto