by Matt Alderton | June 23, 2014
Hotels are always among meeting planners' biggest expenses. However, that means they're also among meeting planners' biggest savings opportunities.

"Hotels can be wonderful places to hold a meeting or event, as many are designed to meet every conceivable guest need and come with a bevy of resources and staff. However, as with any outside venue, thorough planning with an eye on costs is necessary," says Successful Meetings contributor Dawn Collier, director of business development at TCG Events. "Knowing what to look for before you sign that contract, and knowing what is reasonable to ask for, can help put many concerns to rest - and leave you free to focus on running a fantastic meeting or event."

To maximize savings on hotel rooms, Collier recommends meeting planners be flexible with their dates. "If your dates are flexible, ask if there are any 'need dates' promotions, as these can often result in lower room rates," she says.

Food and beverage is another area of opportunity. "If you are supplying your guests with a breakfast, re-plate your non-perishables and fruits for morning breaks, and serve the desserts from lunch at an afternoon break time," Collier suggests.

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Questions, Comments, Suggestions?
Contact Successful Meetings Editor in Chief Vincent Alonzo with your "How To" ideas.